What should a removals inventory include?

What goes on each line?

Every line describes one item, or several identical ones, and carries the same fields:

• Item and room: "three-seat sofa, living room". The room tells the crew where to find the item, and at the other end it shows which room the item came from, so the crew can take it to the matching room.
• Quantity: four identical dining chairs are one line with a quantity of four, not four lines.
• Dimensions in centimetres: length, width and height, measured at the widest points, including arms, handles and feet.
• Volume in cubic metres: calculated from the three dimensions, never typed in separately.
• Weight in kilograms: measured or estimated. It decides whether a vehicle reaches its payload before it is full.
• Handling notes: fragile, or needs special handling; a bed that has to be taken apart and rebuilt, for example, is marked as special handling.

Why every item needs a code

A name is not enough to find an item: a home can easily hold three "bedside tables". In Loduvo each item gets a room-based code, such as LIV-01 for the first item in the living room, BED-03 for the third bedroom item or BOX-12 for a box, and the same code follows the item everywhere: on the inventory, on the Proforma, on the load plan and on the printed QR label.

When the crew scans the label with a phone camera, the item card opens with its photo, room, dimensions and weight. A damage note recorded against the same code, as in an Item Condition Report, points to exactly one piece of furniture rather than to "the sofa".

How is an inventory built from photos?

In a Remote Survey the customer sends photos, or a walk-through video, from a link. Loduvo's AI Inventory Engine recognises the items in the images, estimates their dimensions and writes a draft inventory. The volume of each line is then recalculated from the dimensions on the server; the volume the model suggests is used only as a cross-check, or as a fallback when no dimensions could be estimated, and a line where the two differ by more than 30% is sent for human review.

Nothing in the draft is treated as fact. Every value carries its source and a confidence level, and every line comes before the moving company, where someone can approve, correct or delete it; lines the system is unsure about are flagged and wait for approval. The quote reaches the customer only when someone at the company sends it. Lines can also be added by hand for anything no photo showed.

What to check before approving

The system flags the lines it is unsure about, but a quick pass over the whole list catches most problems:

• Duplicates: the same wardrobe photographed from two corners can appear twice. Lines that may already have been counted in earlier images are flagged as possible duplicates; they are never merged automatically.
• Quantities: a stack of chairs or a shelf of boxes is easy to undercount or overcount.
• The weight of dense items: books, appliances, marble and safes weigh far more than their size suggests. When no weight is known, Loduvo fills in volume × 110 kg/m³ and flags lines of 0.5 m³ or more; enter the real weight for dense items.
• Fixtures: a built-in oven or a fitted wardrobe usually stays with the property. Doubtful lines carry a "confirm with the customer" flag.
• What is not going: read the customer's note and remove items that are being sold, given away or left behind.

One inventory, every document

Once approved, the inventory is not copied into separate lists. The vehicle match, the cost, the Proforma, the load plan, the Item Labels and the Operations Sheet all read the same lines, so a dimension corrected once is corrected everywhere.

That is also why the inventory deserves the few minutes of review it takes. A wrong line is not one wrong number; it becomes a wrong vehicle, a wrong price and a missing box on moving day.